Redstor Microsoft 365 Backup for Schools, SMEs and Professional Services Firms
Managed Redstor backup for Microsoft 365, helping schools, SMEs and professional firms protect Exchange, Teams, SharePoint, OneDrive and Entra ID data.
Microsoft 365 is where your work lives. Redstor helps you get it back.
Black Swan Cyber Security Solutions provides managed Redstor backup for Microsoft 365, helping schools, SMEs and professional firms recover email, Teams, SharePoint, OneDrive and the identity layer behind it all.
Most Microsoft 365 backup protects the files. Redstor can also help protect the identity layer that decides who gets access to them. That matters when a deleted group, broken Conditional Access policy, compromised admin account or damaged Entra ID setting stops people working.
Microsoft 365 keeps the platform running. It does not remove your responsibility to protect your own data from accidental deletion, ransomware, malicious changes, misconfiguration or account compromise. Redstor gives you an independent backup and recovery route, managed by Black Swan in plain English.
What is Redstor Microsoft 365 Backup?
Redstor Microsoft 365 Backup is a cloud backup and recovery service for Microsoft 365 data, including Exchange, OneDrive, SharePoint, Teams and OneNote. It can also extend into Microsoft Entra ID backup, helping protect the users, groups, roles, applications and access settings that sit behind Microsoft 365. It gives your organisation a separate recovery option when live Microsoft 365 data or identity configuration is deleted, damaged, encrypted or changed.
Separate from live Microsoft 365
Your backup should not depend entirely on the same place where the problem happened. Redstor gives you an independent recovery route for Microsoft 365 data and, where needed, Entra ID identity configuration.
Built for recovery
The aim is not just to store a copy. The aim is to help you find and restore the right data, account, group, policy or access setting quickly when staff, clients, pupils or managers need answers.
Managed by Black Swan
We help you understand what is protected, configure the service, monitor it and support recovery when you need it.
Microsoft 365 is not the same as a tested backup plan
Many organisations assume Microsoft 365 means their data is automatically protected from every problem. That assumption can get expensive.
Recycle bins, retention settings and version history can help, but they are not a complete recovery plan. They may not give you the control, retention, independence or confidence you need after a cyber attack, accidental deletion or serious admin mistake. The same applies to identity recovery: restoring files is only half the story if the users, groups, roles or access policies behind them have been damaged.
Accidental deletion
A folder, mailbox item or SharePoint file is removed, and nobody notices until the easy recovery window has passed.
Ransomware
Files are encrypted or damaged, and your organisation needs a clean recovery point that was protected from the incident.
Account compromise
A stolen login gives an attacker access to email, OneDrive, Teams and shared files. If it is an admin account, they may also change users, roles, applications and access policies.
Admin error
A well-meant change to users, groups, Conditional Access, app registrations or role assignments causes disruption across Microsoft 365.
What can Redstor protect in Microsoft 365?
Redstor helps protect the Microsoft 365 services that many organisations now rely on every working day, plus the identity layer that controls access to them.
Exchange Online
Protect important mailboxes, email conversations, attachments, calendars and contacts.
OneDrive
Recover user files and folders after deletion, accidental changes or malicious activity.
SharePoint
Protect shared document libraries, business files, HR records, policies, finance folders and project data.
Microsoft Teams
Help recover the Teams data your staff use for conversations, files, meetings and project work.
OneNote
Protect notebooks used for teaching, meetings, planning, projects and shared notes.
Microsoft Entra ID
Add identity backup for users, groups, roles, applications, Conditional Access policies, devices and access relationships that sit at the heart of Microsoft 365.
Redstor Entra ID backup: protect the keys, not just the files
If Microsoft 365 is your filing cabinet, Entra ID is the front door, the keys and the access list. If that gets damaged, restoring files may not be enough.
Microsoft Entra ID controls who can access Microsoft 365, cloud apps, devices and business systems. If those settings are deleted, misconfigured or changed maliciously, your problem can quickly move beyond missing emails or files.
- A group is deleted: staff lose access to the SharePoint sites, Teams and shared resources they need.
- A Conditional Access policy is changed: legitimate users may be locked out, or risky access may be allowed.
- An admin account is compromised: attackers may change users, roles, applications or access settings before anyone notices.
- An app registration is removed: an important business application may stop working without an obvious explanation.
Identity recovery is different from file recovery
Redstor Entra ID backup is not just about bringing back a deleted user. It can help protect the wider identity estate, including users, groups, roles, applications, Conditional Access policies, devices, Intune settings, audit logs and sign-in logs.
That matters because identity recovery is rarely just one object. A user may also need their group memberships, role assignments and access relationships restored. Otherwise the account may come back, but the organisation still has work to do.
Ask about Entra ID backupWhy Entra ID backup needs more attention
Email and files are easy to understand because people can see them. Identity settings are quieter, but they often decide whether the organisation can work at all.
It controls access
Entra ID manages users, groups, roles, applications and access policies. A mistake here can affect Microsoft 365, cloud apps and business systems at the same time.
Changes can spread quickly
One deleted group, altered policy or changed role assignment can create a ripple effect across Teams, SharePoint, email, devices and third-party apps.
Native recovery has limits
Microsoft recovery options are useful, but they should not be confused with a dedicated, managed Entra ID backup and recovery strategy, especially where hard deletion, relationships and wider restore evidence matter.
Redstor can show your Secure Score. But a score is not a recovery plan.
Redstor can display your Microsoft 365 Secure Score, giving you another useful signal about the security posture of your tenant. That is helpful, especially when you are trying to understand risk across Microsoft 365 and Entra ID.
Secure Score shows where attention may be needed
Microsoft Secure Score can highlight recommended improvements across your Microsoft 365 environment. It can help start useful conversations about identity, access, devices, apps and security settings.
But it does not mean your data is backed up. It does not guarantee recovery. It does not prove that a deleted mailbox, damaged SharePoint library or broken Entra ID setting can be restored when you need it.
A better Secure Score is useful. A tested recovery route is what saves the day.
Where Redstor fits into the bigger picture
Secure Score is about posture. Redstor is about resilience and recovery.
That matters because prevention and recovery are not the same thing. You can improve Microsoft 365 security settings and still need an independent way to recover email, files, Teams data, SharePoint content and Entra ID configuration.
- Use Secure Score to spot areas that may need hardening.
- Use Octiga to help review, manage and maintain Microsoft 365 security posture.
- Use Huntress Managed ISPM to help find and reduce risky identity settings.
- Use Redstor to protect the Microsoft 365 data your organisation runs on.
- Add Entra ID backup where identity recovery matters.
- Test recovery so backup is more than a tick-box answer.
For cyber insurance, supplier checks, governors, trustees or internal reviews, this gives a stronger story: you are not just looking at security posture. You are also thinking about recovery.
Who is Redstor a good fit for?
Redstor is a good fit where Microsoft 365 data, identity settings and fast recovery matter to the organisation.
Schools and MATs
Protect staff mailboxes, Teams, SharePoint, OneDrive, OneNote, curriculum resources, safeguarding-related documents and leadership data.
Financial services firms
IFAs, mortgage brokers, accountants and insurance brokers rely on email, evidence, client files and secure access. Recovery needs to be clear and defensible.
Care providers
Policies, rotas, HR documents, email and shared files need protecting from deletion, compromise and disruption.
Small businesses
If Microsoft 365 holds your quotes, invoices, contracts, customer conversations and working files, it deserves proper backup.
Charities and parish councils
Minutes, resident correspondence, finance documents, governance records and shared files should not depend on hope.
Cyber insurance readiness
Redstor can help support clearer answers around backup, recovery, ransomware resilience and restore confidence.
Why Black Swan recommends Redstor
Redstor gives us a strong Microsoft 365 backup option when clients need more than basic retention and crossed fingers.
Immutable backup
Backups are designed to be protected from unwanted deletion or corruption, helping reduce the risk of ransomware destroying your recovery route.
Malware detection
Redstor can scan backup data for malware, reducing the risk of restoring infected files back into your environment.
Fast access to data
Redstor’s recovery approach is built around getting access to data quickly, so the organisation can move again while recovery work continues.
Cloud-first protection
No backup hardware to buy, house, patch or worry about. Useful for schools and smaller organisations without large IT teams.
Microsoft ecosystem coverage
Redstor can protect Microsoft 365 data and extend into Entra ID backup, so you are not only protecting files but also the identity layer that controls access to them.
Managed support
Black Swan helps you configure, manage and understand the service, rather than leaving you with another dashboard nobody checks.
How Black Swan helps with Redstor
You do not need to become a backup expert. You need to know your data is protected and that someone can help when recovery matters.
We review your Microsoft 365 setup
We check what data matters most, which accounts are high risk and whether your current settings leave gaps.
We recommend the right Redstor coverage
Microsoft 365 backup may be enough for some organisations. Others may also need Entra ID backup because identity is part of the recovery story. We help you decide where that extra protection is justified.
We help configure protection
We support setup, onboarding and sensible protection choices, with plain-English guidance throughout.
We monitor and support recovery
Backup is only useful if it works when needed. We help with monitoring, restore support and practical recovery advice.
We help evidence your backup position
Where needed, we can support restore testing and provide clearer evidence for insurers, governors, auditors or internal reviews.
The backup questions worth asking
Most organisations already believe their data is safe. These questions test whether that belief would survive a bad day.
Can you recover a mailbox from last month?
Not just one deleted email from yesterday. A real mailbox, folder or item from the point you actually need.
Can you restore SharePoint without panic?
Shared document libraries often become the filing cabinet. They need a proper recovery plan.
Can you recover Teams data?
Teams can hold project decisions, files, notes and client conversations. It should not be ignored.
Can you prove your backup works?
Insurers and auditors may not just ask whether backup exists. They may ask whether recovery has been tested.
Can you recover cleanly after ransomware?
A backup that restores infected or damaged data can make a bad incident worse.
Can you recover identity settings?
If Entra ID is damaged, deleted or misconfigured, restoring files may not be enough to get the business moving.
Recovery is usually more specific than people expect
One of the first questions I usually get asked is, “Can I recover just one email?”
People rarely want to restore everything.
Most recovery jobs are much smaller than people expect. The value is being able to find the right item quickly, restore it cleanly and avoid turning a small problem into a bigger disruption.
Want to know whether Redstor is right for your organisation?
We can check your Microsoft 365 backup position and explain the gaps without jargon or scare tactics.
Redstor Microsoft 365 Backup FAQs
Straight answers to the questions schools, SMEs and professional firms usually ask.
Does Microsoft 365 already include backup?
Microsoft 365 includes useful recovery and retention features, but they are not the same as a separate backup service. If you need independent recovery, longer retention, ransomware resilience and clearer restore control, a dedicated backup service is worth considering.
What Microsoft 365 services can Redstor protect?
Redstor can help protect key Microsoft 365 services including Exchange, OneDrive, SharePoint, Teams and OneNote. Entra ID backup can also be added where identity and access recovery is important.
What is Entra ID backup?
Entra ID backup protects identity and access configuration, including areas such as users, groups, roles, applications, Conditional Access policies, devices and access relationships. It is useful when a mistake or compromise affects access to Microsoft 365 and cloud services.
Does Microsoft Entra ID now include backup and recovery?
Microsoft has introduced native Entra Backup and Recovery for supported directory objects, but it has limits around retention, supported objects and hard-deleted items. Redstor gives organisations a dedicated, managed recovery option for Entra ID, alongside Microsoft 365 backup, so identity recovery is part of the wider resilience plan rather than an afterthought.
Why does Redstor show Microsoft Secure Score?
Redstor can display Microsoft Secure Score to give useful visibility of your Microsoft 365 security posture. The score can help show where your tenant may need attention, but it is not the same as having a separate backup and recovery plan. Secure Score helps with posture. Redstor helps with recovery.
Is Redstor only for large businesses?
No. Small organisations often depend heavily on Microsoft 365 because it holds email, files, invoices, client records, policies and day-to-day working documents. Smaller teams can suffer badly when recovery is slow or unclear.
Can Redstor help with ransomware recovery?
Redstor is designed with immutable backup and recovery features that can support ransomware resilience. No backup product removes the need for good prevention, but protected backups are a key part of recovery.
Can Black Swan manage Redstor for us?
Yes. Black Swan can help with advice, setup, management, monitoring and restore support, so the service does not become another forgotten dashboard.
How does this support cyber insurance?
Cyber insurers often ask about backups, retention, ransomware resilience and restore testing. Redstor can help form part of a clearer, more defensible backup and recovery position.
Related cyber resilience support
Redstor works best as part of a wider cyber resilience plan covering email, identity, endpoints and recovery.
Protect the Microsoft 365 data your organisation runs on
Email, files, Teams, SharePoint and identity settings are too important to leave to assumption.