Cyber security for creative & digital agencies
Protect client data, creative projects and your brand reputation with a simple, managed security layer built for agencies that live in the cloud.
Protect the client work, logins and reputation your agency depends on.
Creative agencies move fast. Campaigns, websites, social accounts, cloud folders, freelancers, client portals and shared tools all have to work without getting in the way. That speed is useful. It can also leave gaps.
We help marketing agencies, web teams, PR firms, photographers, video teams and digital studios put the right security around their day-to-day work, without turning every project into an IT ticket.
Your agency may not look like a target. That is part of the problem.
Attackers do not need to care about your logo, your pitch deck or your latest campaign. They care that you hold access to client systems, social accounts, ad accounts, websites, domains, inboxes, cloud folders and payment conversations.
One compromised inbox, reused password or fake file-sharing link can quickly become a client problem. And once client trust is damaged, the clean-up is rarely just technical.
Fake client emails
A convincing message lands with a file link, invoice query or urgent approval request. Someone clicks because it looks like normal agency life.
Shared logins
Meta Business Manager, Google Ads, WordPress, hosting, FTP, Canva, HubSpot and client portals often end up shared in browsers, spreadsheets or chats.
Cloud sprawl
Google Drive, OneDrive, Dropbox, WeTransfer, Notion, Figma and project tools grow quickly. Access can be easy to grant and hard to remove.
Built for agencies that run on creativity, cloud tools and client trust.
This service is for creative and digital teams that need proper cyber security, but do not want heavy, corporate IT slowing everything down.
Marketing & social agencies
Protect client campaigns, ad accounts, social platforms, reporting dashboards and payment conversations.
Web design & WordPress teams
Secure client logins, hosting access, admin accounts, plugins, backups, developer laptops and shared credentials.
PR & communications firms
Reduce the risk of email spoofing, impersonation, fake attachments and messages that damage client or media trust.
Photography & video teams
Protect large project files, client galleries, cloud storage, file transfer tools and remote editing workflows.
App developers & SaaS teams
Improve security around Git repositories, staging systems, cloud accounts, APIs, admin access and audit trails.
Small teams without internal IT
You do not need a full IT department. You need someone to help you reduce risk, make sensible choices and spot problems early.
The gaps are usually practical, not careless.
- Client passwords saved in browsers, spreadsheets or shared notes.
- Freelancers still having access after the project has finished.
- Microsoft 365 or Google accounts with MFA switched on, but little visibility of suspicious behaviour.
- Meta, Google Ads and client portals protected by shared logins rather than named access.
- Backups assumed to exist, but not tested or separated from the thing being protected.
- WordPress admin accounts reused across multiple client sites.
- File-sharing links sent quickly, with little control over who can open them later.
- Email security relying on default filtering alone.
- No clear offboarding process for staff, contractors or suppliers.
- Cyber insurance questions causing a scramble for evidence.
A managed security layer that fits around your agency.
We do not come in and rip out the way your team works. We help protect it. The aim is simple: secure the tools, accounts, devices and data your agency already relies on.
Stop phishing and file-sharing scams
Protect inboxes from fake client emails, invoice fraud, credential theft and malicious attachments.
Identity protectionWatch Microsoft 365 for unusual behaviour
Spot suspicious logins, malicious inbox rules and account behaviour that can signal compromise.
Password managementStop relying on spreadsheets and browsers
Give the right people access to the right accounts without passing passwords around.
Managed detectionProtect creative workstations
Monitor laptops and desktops used for design, development, production and client work.
Cloud backupRecover email and Microsoft 365 data
Protect mailboxes, Teams, OneDrive and SharePoint from deletion, mistakes and incidents.
Security awarenessHelp your team spot the traps
Short, practical training around phishing, suspicious links, fake files and client impersonation.
Where cyber problems become client problems.
A shared Meta Business Manager login is compromised. The attacker now has a route into multiple client accounts, ad spend, audiences and payment settings.
A reused WordPress or hosting password is exposed. One small mistake puts several client sites, admin panels or staging environments at risk.
A freelancer keeps access to a shared project folder months after the work ends. Nobody notices until a client asks who can still view their files.
An attacker spoofs your domain and sends convincing emails to journalists, clients or suppliers. The brand damage can be immediate.
A cloud sync issue, ransomware infection or accidental deletion wipes project files close to deadline. Recovery matters as much as prevention.
You stay focused on the creative work. We help protect the business behind it.
In simple terms: review → secure → monitor → recover.
We look at how your agency works, where the risky access sits, which tools need protecting, and what evidence you may need for clients, insurers or certification. Then we help you put sensible protection in place.
- Review your accounts, devices, cloud tools and shared access.
- Secure email, identities, endpoints, passwords and backups.
- Monitor for suspicious behaviour and early warning signs.
- Help you recover quickly if something goes wrong.
Cyber security that feels practical, not preachy.
We understand small teams
You may not have an IT department, a security team or spare time to decode vendor jargon. We keep it clear.
We work with your existing setup
Microsoft 365, Google Workspace, Dropbox, WordPress, Canva, Figma, Notion, Adobe and the rest. We help secure the way you already work.
We support client confidence
Better security helps with client questions, cyber insurance, Cyber Essentials, SMB1001 and supplier checks.
Useful next steps for creative and digital agencies.
Cyber Essentials
A practical baseline for client assurance, insurance and supplier questionnaires.
Small business standardSMB1001
A security certification route designed with smaller organisations in mind.
Cloud securityMicrosoft 365 Security
Secure email, identity, files and collaboration tools used across your agency.
Security guidancevCISO for SMEs
Practical cyber leadership for agencies that need direction without a full-time hire.
Questions creative agencies often ask.
Do you replace our IT provider?
No. We can work alongside your existing IT provider, support your internal team, or act as your virtual cyber security team if you do not have one.
Do we need this if most of our tools are cloud-based?
Yes. Cloud tools still rely on secure logins, devices, permissions, backups and staff decisions. Attackers often target those areas rather than the cloud platform itself.
Can you help with shared client passwords?
Yes. We can help you move away from passwords in spreadsheets, browsers, Slack messages or email threads, and towards a safer password management approach.
Can you help us with Cyber Essentials?
Yes. Cyber Essentials is often a good fit for agencies that need to show clients, insurers or partners that basic security controls are in place.
Is this suitable for freelancers and small studios?
Yes. The protection can scale depending on your size, tools, risk and budget. It does not have to be overbuilt.
Can you help protect Google Workspace as well as Microsoft 365?
Yes. We can advise on both environments and help secure email, access, devices, passwords, backups and staff awareness around the tools your agency uses.
Keep your client work moving without leaving the door open.
If your agency runs on cloud tools, shared access, freelancers and client trust, we can help you put practical security around it.
Cyber security support for different types of organisations
This page is part of our wider industry cyber security hub, covering schools, care providers, charities, professional services, trades, health providers and small businesses across Chesterfield, Derbyshire, Sheffield and South Yorkshire.
Meet Kevin: Founder of Black Swan
Concerned about cyber security? Need advice or a tailor-made quote? Kevin is here to help you!
From actionable advice to helping you to see where you could be at risk, Kevin will help you to get your business on a path that is secure-by-design and ready for the unthinkable.
Ready to replace sleepless nights with peace of mind? It all starts with an informal chat!
Either schedule a call by selecting a suitable date and time on the calendar or by clicking the button below to send us a message.